BY-LAWS OF

PINK PADDLING POWER DRAGON BOAT TEAM

ARTICLE I – NAME

The name of this organization shall be the Pink Paddling Power Dragon Boat Team, hereinafter referred to as the “Team”.

ARTICLE II – PURPOSE

The purposes of the Team are:

•·        To promote interest in Breast Cancer Survivorship and participation in the sport of Dragon Boat Racing.

•·        To provide education in all aspects of Breast Cancer Survivorship, wellness, and Dragon Boat Racing.

•·        To bring together paddlers for sport, recreation, education and competition. In addition, the Team shall serve as ambassadors for Wheaton Franciscan Cancer Care – All Saints and the community of Racine, WI.

ARTICLE III – OFFICERS

Section 1 – Names of Officers

The officers of the organization shall be President, Vice President, Secretary and Treasurer and such assistant and other officers deemed necessary by the Board of Directors.

Section 2 – President           

The President shall have such powers of supervision and management as customarily pertain to the office; shall preside at all meetings of the Team and the Board; shall be an ex-officio member of all committees except the Nominating Committee; may sign or endorse checks in the absence of the Treasurer; and shall perform such other duties as the Board may direct.

Section 3 – Vice-President

The Vice President shall preside at all meetings in the absence of the President and shall perform such duties as the President and the Board shall direct.

Section 4 - Secretary

The Secretary shall keep minutes of all meetings of the membership and of the Board of Directors, and shall perform such other duties as the President and Board shall direct. The Secretary shall maintain a file of past minutes, correspondence, etc. that relate to the history of the Team.

Section 5 – Treasurer          

The Treasurer shall collect and receive all monies due. The Treasurer shall be the Custodian of these monies, shall deposit them in a financial institution approved by the Board of Directors, and shall disburse same only upon approval of the Board. The books of the Treasurer shall be audited annually at the close of the fiscal year. The Treasurer shall present statements to the Board at its regular meetings and year-to-date report at the annual meetings, and as requested at other general meetings.

ARTICLE IV – BOARD OF DIRECTORS

Section 1 – Members           

The Board of Directors shall consist of the officers of the Team, two (2) associates representing Wheaton Franciscan Cancer Care – All Saints and up to five (5) members elected at large.

            Section 2 – Terms of Office

The Officers and Directors shall be elected at the annual meeting. Each term shall be one (1) year, beginning at the first monthly meeting following the annual meeting. The terms of President and Vice President shall be one (1) year with the Vice President ascending to the Presidency.  The terms of secretary and treasurer shall be for two (2) years with the secretary elected in even-numbered years and the treasurer elected in odd numbered years.

            Section 3 – Vacancies          

If the office of President becomes vacant, the Vice President shall automatically become President for the remainder of the term. Any vacancy in the Board of Directors, other than the President, may be filled for the remainder of the term by presidential appointment, with approval of a majority of the remaining Directors.

            Section 4 – Responsibilities

The Board of Directors shall have full charge of the property and business of the Team. It shall plan and direct the work necessary to committees as it deems necessary and shall perform such other duties as are specified in these by-laws. The Directors will be appointed to one or more committees by the Executive Committee. Those committees are Membership, Nominating, Fundraising, Race and Festival and Practice.

            Section 5 – Meetings

There shall be a minimum of two meetings annually of the Board of Directors.  These meetings may include conference calls or e-mailings.

            Section 6 – Quorum and Voting

A majority of the members of the Board of Directors shall constitute a quorum, and the vote of a majority of such quorum shall be deemed action by the Board.

            Section 7 – Executive Committee

The officers of the Team shall constitute the Executive Committee. The Executive Committee shall exercise such power and authority as may be delegated to it by the Board and shall report to the Board on all action taken by it between regular meetings of the Board.

ARTICLE V –STANDING COMMITTEES

            Section 1 - Membership

The Standing Committees of the TEAM will be Membership (includes Nominating) and Practice Coordinator.

Section 2 – Responsibilities

The Standing Committees shall complete assignments and report to the Board of Directors.

ARTICLE VI - MEMBERSHIP

Section 1 – Eligibility

The only requirement for membership shall be the payment of dues established by the Board of Directors.

Section 2 - Types of Membership

Individual membership of Breast Cancer Survivors and associate membership of support persons shall be available.

ARTICLE VII – FINANCES

            Section 1 – Fiscal Year

The fiscal year of the Corporation shall commence on the first day of January March of each year.

            Section 2 – Dues

All dues shall be payable on the first day of March of each year. The amount of dues shall be set by the Board of Directors. Dues will be prorated at 10% per month for partial year memberships, up to the full amount for any person who joins after August 1 of any year.

            Section 3 – Fund Raising

The Corporation may participate in fundraising activities.

            Section 4 – Use of Funds

Members using Corporation funds for any purpose shall give a full record of expenditures to the Treasurer.

Section 5 – Affiliation Dues 

The Corporation shall pay dues to the organizations with which it desires to be affiliated

ARTICLE VIII – MEETINGS

            Section 1 – Annual Meetings           

An annual meeting shall be held in the spring of each year, the exact date to be determined by the Board of Directors. Notice shall be sent to all members at least ten (10) days before the meeting.

            Section 2 – Other Meetings

Special meetings may be called by the Board of Directors as needed.  Notice of such special meetings and the matters to be voted on at such meeting shall be sent to all members at least ten (10) days before the meeting.  Issues of the club may be presented, and voted on, via e-mail messages.

ARTICLE IX – PARLIAMENTARY AUTHORITY

Section 1 – Parliamentary Authority

Parliamentary procedure will be followed at meetings.

ARTICLE X – NOMINATIONS AND ELECTIONS

            Section 1 – Nominating Committee

The Nominating Committee shall consist of three (3) members appointed by the Board of Directors and serving with the Membership Chair and approved by the Board of Directors before the annual meeting. Members of the Board of Directors may serve on the Nominating Committee.

Section 2 – Report of Nominating Committee and Nominating from the Floor

The Report of the Nominating Committee of its nominations for officers and directors shall be sent to all members at least ten (10) days before the annual meeting. Nominations from the floor shall be permitted at the annual meeting.

            Section 3 – Elections

Elections shall be held at the annual meeting. The election shall be by ballot, provided that when there is but one nominee for a position, a voice vote may be taken. Thirty percent (30%) of eligible members shall constitute a quorum and the vote of a majority of those voting shall constitute an election. Absentee voting shall not be permitted.

            Section 4 – Proxies

At all meetings of members, a member may vote by proxy executed in writing by the member or his or her duly authorized attorney-in-fact. Such proxy shall be filed with the Secretary of the Team before or at the time of the meeting.

ARTICLE XI - AMENDMENTS

Section 1 – Amendments

These by-laws may be amended by a two-thirds vote of the members present and voting at the annual meeting or a special meeting called for such purpose, provided the proposed amendments are sent to the members in writing at least ten (10) days before such meeting.

ARTICLE XI I– LIQUIDATION OR DISSOLUTION

Section 1 – Dissolution

The Corporation shall not be voluntarily dissolved as long as five (5) members in good standing vote to continue its existence.

Section 2 – Distribution of Property

In the event of the liquidation or dissolution of the Corporation, whether voluntary or involuntary, no member, Director or officer shall be entitled to any distribution or division of its remaining property or its proceeds, and the balance of all money and other property received by the Corporation from any source, after the payment of all debts and obligations of the Corporation shall be distributed among one or more corporations, trusts, community chests, funds or foundations organized and operated exclusively for religious, charitable, scientific, literary, educational or to other entities qualified for federal income tax exemption under Section 501 (c) (3) of the Internal Revenue Code as now existing or as hereinafter amended and in existence at the time of distribution, to be decided upon by all members in good standing in the fiscal year of liquidation or dissolution.

MISSION STATEMENT

The mission of the Pink Paddling Power Dragon Boat Team is to provide an opportunity for education about Breast Cancer Survivorship, and training and competition in the sport of Dragon Boat racing. In addition, the Pink Paddling Power Dragon Boat Team and its members will serve to promote the recreational and health benefits of Dragon Boat racing for Breast Cancer Survivors and act as ambassadors for Wheaton Franciscan Cancer Care and the Racine community.